Data breaches should be a serious concern. The ability to prevent them is something that is becoming more and more important now that GDPR is in effect. You should have always been taking your customer’s privacy and freedom seriously, and your susceptibility to regulatory action and having the ability to protect your reputation in the event of an incident is something that you should take very seriously.
Today, the public are more aware of their rights than they have ever been before when it comes to things like protecting their personal data, and what should happen if there is a data breach. The regulatory bodies have massively increased the penalties that organisations might charge for failing to comply with your legal requirements, and even if you are quite confident in your ability to meet the requirements and you think that the existing measures you have in place are good, you should be proactive about learning the regulations. Only then will you be able to manage problems effectively, and keep up with a rapidly evolving landscape.
Let’s take a look at five tools which could help you to manage your information in better ways:
1. The GDPR Data Breach Support Service
Reporting a data breach within the 72 hour time limit for GDPR is something that can be a challenge even for large organisations. With the threat of breaches always growing it is something that you may have to deal with in the future.
The GDPR Breach Support Service can make the job easier. It includes a management team with data protection officers, barristers, lawyers, and cyber security experts who serve GRCI law, our sister company, and who are happy to help with security incidents quickly so that you can remain compliant with the regulator’s requirements.
2. Data Flow Mapping
Using a cloud based mapping tool can provide you with visibility over the flow of personal data within your organisation so that you can streamline your processes and reduce the risk of data being exposed if it is kept in insecure locations. The tool offers consistent visual representations of the flow of data through the business processes, without you having to resort to some more-time consuming methods, such as using pen and paper, or vector graphics.
3. E-Learning Courses
Consider taking an e-learning course on information security and cyber security, or sending your employees on one. This will offer you a time and cost-effective way of educating staff on organisational issues in a clear and structured manner. The course content is concise and is designed to educate employees who process information, rather than being a technical security course.
4. Penetration Testing
It is well worth investigating the security of your servers via penetration testing – controlled hacking and vulnerability searching done by someone who is in your employment. This will help to discover problems before your services go live online.
5. DPO As a Service
If you need a Data Protection Officer according to the regulations (not all organisations do), then you must appoint one. Even if you do not officially need one, having someone on board even as an outsourcer from a data protection consultancy can be a huge help because they can oversee the establishment and maintenance of personal data processing registers, help with reviewing and revising your policies, provide you with guidance regarding data breach monitoring, reporting and management, and also act as a point of contact for the regulator.
It can be hard to find someone who is qualified within your organisation and employing someone to do the job full time may not be worthwhile. Outsourcing the job to a remote DPO can ensure that you get the expertise you need, for a reasonable cost, so that you don’t have to worry about accidentally breaching an important regulation.